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Microsoft Outlook is a personal information manager and email client that contains email, calendars, contacts, tasks, journals, and other features. In 1997, Microsoft released the first version of Outlook, which was included in Office 97 and packaged with Exchange Server 5.5.
MS Outlook stores messages, calendars, and other data on the local computer using the PST (Personal Storage Table) and OST (Offline Storage Table) file formats. PST files are mostly used to store archived items, whereas OST files are utilized to retain offline availability.
What Exactly is an OST File?
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An Offline Folder file is an OST file, which stands for Offline Storage Table. The OST file is used by most account types, including Office 365, IMAP, Exchange, and Outlook.com, to store a duplicate of your mailbox on your local computer. You may access emails, calendars, tasks, contacts, and journals without an Internet connection via the OST file. However, you won’t be able to send or receive new emails until you have access to the Internet. All modifications will be automatically synchronized with the Exchange server once Internet connectivity is available.
Why not try the demo version of the best-verified way to convert OST to PST.
What is the Distinction Between an OST and a PST File?
The OST file is useful even if you don’t have access to the internet. PST is used to save all of the data on the local machine, wherein you may access all of the stuff that has been downloaded before.
The OST file is exclusively compatible with Microsoft Exchange Server, but the PST file can be used with Exchange but is not recommended. Apart from that, PST works with a variety of different servers.
For domains with limited Internet access, the OST file is appropriate. In the case of PST files, however, this is not the case.
How can I Locate the OST Files?
For the years 2019, 2016, and 2013,
- Firstly, Open Microsoft Outlook.
- Go to the File menu.
- Account Settings can be found by selecting Account Settings and clicking on them.
- Choose the Data File tab and then the Open File Location option.
Outlook 2010 is required.
- Open Microsoft Outlook.
- Select Info from the File menu.
- Account Settings can be found by selecting Account Settings and clicking on them.
- Choose Microsoft Exchange server from the drop-down menu and click Change.
- Select More Options from the drop-down menu.
- Select the Offline Folder File Settings option from the Advanced menu.
Outlook 2007 is required.
- Firstly, open Microsoft Outlook.
- Secondly, select Account Settings from the Tool Menu.
- Choose Microsoft Exchange from the drop-down menu and click the Change button.
- Account Settings can be found by selecting Account Settings and clicking on them.
- Then, select More Settings from the Change Email Account screen.
- Select the Offline folder file settings option from the Advanced tab.
What Causes the OST File to Become Corrupt?
Even if you don’t have access to the Internet, the OST file is useful. However, the OST data file is delicate and can become corrupt at any time. Because of unpredictable internet connectivity, OST files frequently become corrupt. However, OST file corruption can occur for a variety of causes. These reasons can be divided into two categories.
- Hardware-related issues
- Associated with software
What Is The Most Common and Unusual OST File Errors?
Here’s a rundown of some of the most common and unusual mistakes. Let’s talk about what to do if you get these problem messages.
- The OST file has been found to have errors.
- Exchange is now in a state of recovery.
- The OST file is currently in use and can’t be accessed.
- Internal error code 0000000E in the OST file
- Please make a backup of your data before using these techniques.
- The Following Errors have been Discovered in the OST:
The following warning indicates that the OST file has been corrupted. Close all email programs at this point. To fix the OST file, you might use these manual approaches.
Method 1: Restore a backup.
You must replace the corrupted OST file with a recent backup copy in this technique.
Please use the most recent backup instead. If you don’t have a recent backup, you risk losing data that was altered since the last backup.
Method 2: Delete all Offline Data and Start over with a new OST File.
- Locate the OST file on your computer.
- Select properties from the context menu by right-clicking on the folder.
- Click the OK button after selecting Clear Offline Items.
- Outlook is now open.
- Click Update Folder on the Send/Receive tab.
Delete the OST file once the operation is completed. When Outlook syncs with Exchange, a new OST file is produced automatically, and all mailbox data is downloaded into it. You may lose data if the recent updates did not sync with the Exchange mailbox.
Method 3: Make a New Profile in Microsoft Outlook.
If your Outlook profile is damaged, you’ll get this error. Delete the current default profile and establish a new default Outlook profile in this case:
- Open Microsoft Outlook.
- Go to the File menu.
- Select Account Settings and then Manage Profiles from the drop-down menu.
- Select Show Profile from the drop-down menu.
- Activate the Add button.
- Give the profile a name.
- Select OK.
Exchange is now in the State of Recovery:
In this instance, the user has the option of selecting either Online or Offline mode. Users can access MS Exchange but not the OST in online mode, whereas they can access the OST but not the MS Exchange server in offline mode. If you’re having trouble with this error, try these solutions.
Without Utilizing a Converter, How can you Convert(Offline Storage Table) File Formats in PST?
- Firstly, Outlook is now open.
- Use the Exchange account that was used at the time of creation to log into MS Outlook.
- Now, go to the File menu.
- Choose the Open and Export option.
- Select Import & Export from the drop-down menu.
- From the Wizard for Importing and Exporting Choose Export to a file from the drop-down menu.
- Select the Next option.
- Select Outlook data file from the file wizard (.pst)
- Choose the folder you want to export.
- Set the location for the exported file and make sure that no duplicate items are exported.
How can I Recover an OST File that has been Corrupted?
To convert (Offline Storage Table) file formats in PST, you can use the above-mentioned manual techniques. Try the OST to PST Converter if none of the other techniques work for you. This utility can recover irreversibly erased items and works effectively with any corruption. You can fix your OST file and convert it to other file formats with this utility. This tool can export OST to PST, EML, MBOX, MSG, HTML, RTF, PDF, MHTML, and TXT file formats, as well as transfer OST to MS Office 365.
Apart from that, you may convert (Offline Storage Table) file formats in PST and split PST into manageable sizes using the split PST option, as well as make an analysis report of the whole export items. This program works with all versions of Microsoft Outlook.
In conclusion, You can also try the OST to PST software’s demo version. You have the ability to open and examine all of the data, as well as save up to 25 items per folder.
